TERMS AND CONDITIONS

  1. South Carpathian Travel Center’12 SRL reserves the right to change and modify these terms and conditions at any time without prior notice.
  2. Our booking system is to be used solely for individual customers up to 9 pax. The reservation offers to allocate in single, double, triple, or quadruple rooms or for a maximum of five people sorted out into single rooms.
  3. A hotel has the right to cancel bookings made for more than 9 pax from the same agent and similar dates or to modify rates and booking conditions.
  4. During fair periods or specific events the maximum number of pax rule does not apply and the hotel has the right to cancel, modify rates and booking conditions after the confirmation.
  5. We do not accept misuse of the system. The reservations are accepted from South Carpathian Travel Center’12 SRL on the basis of "Good Faith"; it will not be permitted to hold spaces from successively reselling, resulting in cancellation. Any use of misconduct will be considered as "breach of contract" and will allow South Carpathian Travel Center’12 SRL the right to cancel bookings and terminate the contract in place.
  6. It is not acceptable to use our system for solely price comparison. If no booking has been made in a period of 3 months consecutively, South Carpathian Travel Center’12 SRL will terminate the contracts in place.
  7. All of the information (written or in images) presented on the website are exclusively for use of South Carpathian Travel Center’12 SRL and they cannot be copied, printed or spread to a third party without authorization from South Carpathian Travel Center’12 SRL.
  8. All of the information notes on the hotels and pictures are to give you a general idea about the hotel. South Carpathian Travel Center’12 SRL cannot be held responsible in any way if the results are inaccurate or incomplete.
  9. For your protection, South Carpathian Travel Center’12 SRL will not accept direct communications with your clients by phone, fax or email. It will be our responsibility to immediately inform you if this occurs.
  10. We will not be liable if we are unable to fulfil a booking by reason of, including and not limited to; fire, earthquake, flood, snowstorm, epidemic, explosion, strike, riot, civil disturbance, war, act of God, any failure or delay of any transportation, power or communications system or any similar events beyond our control. We will always, in any of these circumstances, do our best to provide alternative arrangements or refund any sum already paid unless we are bound by contracts with our suppliers which preclude us from obtaining a refund from them.
  11. Your company will be wholly responsible for the payment of the bookings implemented through our website.
  12. It is the agency’s responsibility to enter the correct email address when signing up to South Carpathian Travel Center’12 SRL system. Since this email address will be used for all communications regarding bookings made through the system, it is the agency’s responsibility to provide the correct email address and notify of any changes made to this email address.
  13. South Carpathian Travel Center’12 SRL cannot guarantee the exact bedding type in the room or any special request such as a nonsmoking room or a room on a high floor. South Carpathian Travel Center’12 SRL will forward such requests to the hotel but it will be subject to the availability of the hotel at the time of the arrival.
  14. The hotel’s star rating, as mentioned in our system is the one stated by the hotel itself and it is subject to change at any time. South Carpathian Travel Center’12 SRL aims only to give general information and cannot be held responsible for the star rating nor the hotel information.

    15. Rates

  15. The prices are final at the time of confirmation. The booking will be finalized for the total amount confirmed on the system.
  16. Rates are confidential and must not be disclosed or used in negotiations with a hotel/supplier or third party.
  17. We reserve the right to amend all rates quoted in the event of any changes in Government taxes. Any such charges will affect new and existing bookings for passengers who have yet to stay at the hotel or utilize the service booked.
  18. At certain times, bookings may have a price confirmed which is higher than the rate we publish and even the normal rack rate. This is usually due to a hotel charging because of a difficult or busy periods (E.G. Trade Fairs and Sporting Events). In this case the rate on the booking confirmation will supersede the normal rate published.
  19. The rates displayed in the system may not include tourist, local or city taxes. City tax information may be displayed on the remarks section on the voucher but not always. If you are not sure please contact our reservation team at office@hotelsineurope.eu.

    20. Resort Fees

  20. South Carpathian Travel Center’12 SRL cannot be held responsible for the resort fees that a hotel implement (mainly hotels in the USA). This fee is charged by the hotel directly and South Carpathian Travel Center’12 SRL has no control over this practice.

    21. Extra Charges Made by the Hotel

  21. South Carpathian Travel Center’12 SRL has no responsibility for the extra charges at hotels such as parking fees, mini fridge, safety box, television remote, sauna swimming pool use etc. Such charges should be paid by the client directly to the hotel.
  22. South Carpathian Travel Center’12 SRL aims to inform clients of any supplements implemented by the hotel such as gala dinners or compulsory dinners during festive seasons. However South Carpathian Travel Center’12 SRL cannot be held responsible for such supplements implemented by the hotel.

    23. Fair Periods

  23. During fair periods, Exhibitions, Sporting Events etc. our prices may be closer to those rack rates of the hotels. We advise informing the client that the price paid may sometimes be higher than that portrayed by the hotel, to avoid dispute.
  24. Should any such date periods change or new rates apply these will be confirmed at time of booking and invoiced at the applicable rate. You must therefore check with your client to pay the increased price. If not, you should cancel or amend the booking.
  25. Occasionally you may be asked for the prepayment of the entire stay. If such prepayment should not reach us within the dates discussed, we reserve the right to cancel the reservation without issuing further warnings.
  26. Some hotels may stipulate that bookings during Fair periods or high season are for a minimum stay. Once accepting the booking, you will be liable for all the nights whereby no refund will be given. If cancelling or departing earlier full charges will apply.
  27. Rooms may not be held for these periods in fictitious names. In such cases, non-arrival charges may apply. If you do not book with the correct names, we reserve the right to cancel the booking and/or impose no-show/cancellation on behalf of the supplier.
  28. Trade Fairs/Special Events bookings must not be made with fictitious names for you to hold space. Hotels may reject bookings made with abbreviations, such as TBA.
  29. During fair periods some hotels do not accept bookings for more than 3 rooms for the same period. In the event that a booking has already been made, we will inform you accordingly.

    30. Emission of Hotel Vouchers

  30. The system permits you to issue vouchers relative to your reservations: they can be personalized with your company logo. In any case where the system makes errors, South Carpathian Travel Center’12 SRL will hold itself responsible. You may continue to issue your vouchers keeping details unchanged from that issued automatically by the system, mentioning the supplier’s name that will provide the payment for the room. All the payments for extras are to be collected from the client.
  31. In the case in which we received an invoice from the hotels/suppliers with your voucher enclosed in which more nights have been confirmed than in the system, we will send you an invoice for the additional nights.

    32. No Show

  32. In case of a "no show" an invoice will be issued for the amount displayed in the cancellation policy at the time of booking. Please note, the amount can be up to 100% depending of hotel/supplier terms.

    33. Cancellations and Amendments

  33. Reservations must be cancelled directly on the website and the terms of the cancellation can be found in the reservation. The acknowledgment in return will be the confirmation of cancellation, and it will be taken as the date and time for the cancellation. The client is liable to pursue the acknowledgment.
  34. At the time of booking the real name of passenger has to be entered. Hotels have the right to refuse any change of name and South Carpathian Travel Center’12 SRL cannot be held responsible. This can happen in any hotel, including but not limited to the USA, where in some cases name changes are not allowed. In such cases the booking may need to be cancelled and re-booked if there is still space available. If the hotel rates have changed then the new rates will apply.
  35. Cancellations after the deadline will results in an invoice for the amount stated in the cancellation policy at the time of booking.
  36. The Client or the Customers clients are not allowed to cancel or amend directly with the hotel. Any cancellations or amendments made directly with the hotel are not considered valid. The client should make all the cancellations or amendments and/or early check outs with South Carpathian Travel Center’12 SRL authorization using the online system or through email.
  37. During particular periods (world fairs, congress or events), the terms of cancellation may vary. Please ensure that particular attention is paid to this.
  38. Any amendment is on request and is not guaranteed.
  39. In some cases a decrease of number of nights can increase the overall booking price. This may be the result of a promotion in place at the time of the original booking, which may not apply anymore.
  40. Any kind of amendments might be considered as a new booking by the hotel/supplier and this may cause the change of the daily rates. In this case, South Carpathian Travel Center’12 SRL will relay the new rate back to the client.

    41. Book out

  41. In cases where the hotel booked is included but not limited to closed, overbooked or has maintenance problems and cannot provide the rooms booked, South Carpathian Travel Center’12 SRL is responsible for providing an alternative hotel with the similar category of the original hotel.
  42. South Carpathian Travel Center’12 SRL cannot be held responsible for the losses for the reallocation as it is beyond the control of South Carpathian Travel Center’12 SRL.
  43. South Carpathian Travel Center’12 SRL will always try to provide a better alternative and/or compensation whenever possible but better alternative and/or compensation are not contractual in case of a book out.
  44. As soon as the prior relocation notice is sent by the hotel/hotel supplier, South Carpathian Travel Center’12 SRL will contact you by email or a message in the system. However, in some cases the hotel may relocate the bookings at the time of check-in, without prior notice which is beyond the control of South Carpathian Travel Center’12 SRL.
  45. On spot relocations the client/passenger must notify South Carpathian Travel Center’12 SRL in the event of any hotel discrepancy upon arrival. Failure to so may affect future complaints or any compensation settlement.

    46. Pending Reservations

  46. In some cases, a hotel may appear available in the results but appears as pending at the time of booking. This is due to the fact that the allotment has been taken by another agency prior to you completing your booking or due to a technical issue.
  47. A booking is confirmed only when the status reads confirmed.
  48. In the event that a booking status is pending, our operations team will get in touch within 48 hours and we will do our best to confirm such booking. In the event this is not possible we will advise you to book an alternative hotel.

    49. Confidential Information

  49. Under no circumstances may someone disclose the prices, terms and conditions published on our website, if it does not personally apply to your company. We reserve the right to interrupt every work relationship, with consequences of the cancellation based on your practices, if we should recognize a misuse as such.

    50. Payments

  50. We accept payments via Bank transfer in EUR or in RON, GBP and USD. Any other currencies will be converted in RON at an exchange rate established by the Romanian National Bank + 2%.
  51. We accept Visa and MasterCard. Payments are accepted in RON at an exchange rate established by the Romanian National Bank + 2%.
  52. As a cash or credit card client, payment has to be done BEFORE the cancelation deadline. If you pay by bank transfer money has to be in our account BEFORE the cancellation deadline. If the funds have not been received in our bank account, the South Carpathian Travel Center’12 SRL system will automatically cancel your reservation at cancellation deadline set by the system.
  53. If you are a Credit Client please refer to your agreement.
  54. All bank charges and cost of transmitting payment must be borne by the client, including intermediary bank charges where applied. South Carpathian Travel Center’12 SRL will only cover costs made by our bank.

    55. Responsibility

  55. South Carpathian Travel Center’12 SRL functions as an intermediary. We will not be held responsible for any damage that may arise from natural disasters including but not limited to floods, earthquakes, landslides and situations that cannot be linked to our company as acts of negligence.

    56. Complaints

  56. In case of emergency or if you have problem at the hotel/transfer, the agency or the end customer has to call us at +40 785 240250 and we are available 24/7. Please note we will NOT CONSIDER any complaint/refund if you do not call the above number in case of problems with our services. Please ensure that your client/passenger has our contact number.
  57. In case of disputes or protests, the complaint should come to us in writing within 15 of the last day of the occupancy and only if the agency or the end customer previously called the South Carpathian Travel Center’12 SRL phone at the time of problem. After this deadline, nothing else will be taken into consideration.
  58. If the client leaves the hotel before the check-out date, an invoice will be issued for the full stay and if the hotel confirms a reduction, it will be our responsibility to issue a credit note for the amount to refund. It is compulsory for the client prior to leaving the hotel to ask for a written declaration that states the exact date in which the stay was terminated and its availability to carry out the refund from the hotel. This document should be presented to South Carpathian Travel Center’12 SRL in order to get the refund for the unused nights.
  59. South Carpathian Travel Center’12 SRL does not take any responsibility for the quality of the hotel booked. Any complaints relating to hotel facilities, standard or quality do need to be brought to the attention of the hotel management at the time of the stay so the hotel can be given the opportunity to try and rectify the situation. If you have done this and not received a satisfactory resolution to the problem, please contact South Carpathian Travel Center’12 SRL. If an offer or reduction is made by the hotel where South Carpathian Travel Center’12 SRL is required to resolve the issue later, the passenger will need to provide proof of this in writing endorsed and signed by the hotel.
  60. South Carpathian Travel Center’12 SRL team will get back to you between 5-30 working days depending upon the nature of your query.
  61. In the event of a problem at the hotel which results in client having to pay, including but not limited to an unnecessary fee, for a service which is expected to be provided, the client is asked to obtain any receipts as proof of purchase. Upon the client's return, please submit the receipt(s) to our Customer Service Department. Please note that we cannot refund any costs without the provision of a receipt. Please note that a full refund is not guaranteed.

    62. Hotel Information and Facilities

  62. South Carpathian Travel Center’12 SRL aims to provide the most up to date and correct hotel information but due to reasons beyond our control we cannot be held responsible for the hotel information, pictures and facilities of the hotel displayed on the website. Please do not hesitate to contact us or the hotel if any facility or a feature is important to you.
  63. Hotel maps in the system are for information purposes only. For accurate information please refer to the address of the hotel in the voucher. For travelling directions and complete location information it is advised to contact the hotel directly.
  64. In order to provide you with the best available rate and the widest range of hotels, South Carpathian Travel Center’12 SRL has access to different wholesalers, providers and hotel chains. On the rare occasion a hotel mapping issue may arise regarding the hotel name and address, please refer to the name displayed on the booking page and confirmation page (and not search page) where the final hotel information is displayed. South Carpathian Travel Center’12 SRL cannot be held responsible if the agency proceeds with this booking. It’s the client’s responsibility to check all the booking details (hotel name, hotel address, dates, room types etc.) before/after completing the reservation.

    65. Termination

  65. South Carpathian Travel Center’12 SRL reserves the right to withdraw access to their product, whether via the online booking system, XML immediate effect in the event of a breach of these terms and conditions.

    66. Privacy Policy

  66. In order to purchase South Carpathian Travel Center’12 SRL product we ask you to provide us with information about your company and the company’s credit or debit card. By consenting to, and agreeing the terms of, the Privacy Policy, you also consent and agree to us processing your data in the manner set out in the Privacy Policy. This Privacy Policy describes the information we collect and how we use that information. South Carpathian Travel Center’12 SRL takes the privacy of your personal information very seriously and will use your information only in accordance with the terms of this Privacy Policy. We will not sell or rent your personally identifiable information or a list of our customers to third parties.
  67. By accepting the Privacy Policy and User Agreement in registration, you consent to our use and disclosure of your personal information and direct us to do so in the manner described in this Privacy Policy above. This Privacy Policy is incorporated into and subject to the terms of the South Carpathian Travel Center’12 SRL Terms and Conditions.
  68. I have read and accept the Terms and Conditions